Decide what the deposit covers
Before requesting a deposit, define what it relates to: reserving project time, starting discovery, purchasing materials, or beginning the first project phase.
Choose a clear structure
A project might use a deposit followed by one or more milestone payments and a final balance. The percentages and schedule should reflect your agreement, project size, and applicable rules.
Put the schedule in writing
Your proposal or agreement should state the deposit amount, when it is due, what triggers later payments, and what happens if the scope or schedule changes.
Invoice the deposit clearly
Label the invoice or line item clearly so the client understands whether the payment is an advance against the project price, a milestone payment, or another agreed amount.
Example
For a $4,000 project, an agreed 30% deposit would be $1,200. The remaining $2,800 could then be split according to the milestones in the signed agreement.
Do not rely on a deposit to fix unclear scope
Payment structure and scope are separate issues. Define deliverables, revisions, responsibilities, and change requests so both sides understand what the project price covers.
Be clear about cancellation and refunds
If deposits are non-refundable, refundable, or subject to specific conditions, put the applicable terms in the agreement and make sure they comply with local law.
Use the project tools
Estimate the project price first, then create the invoice for the agreed deposit.
/tools/project-quote-calculator
Use the related ToolAlto utility to turn the information above into a practical next step.
Open the related ToolAlto tool →Deposit FAQ
How much should a freelance deposit be?
There is no single percentage that fits every project. Consider project size, upfront work, expenses, client relationship, and your written agreement.
When should the deposit be paid?
Set the payment timing in the agreement. Some freelancers require payment before a project start date or before reserving project capacity.
Should a deposit be invoiced?
An invoice or other appropriate payment document can make the amount and due date clear. Use the document type and wording that fit your agreement and local requirements.